Country Finance Manager Vacancy-Job Ref:JKSS/1103/202014

  • Full Time
  • Juba

International Rescue Commitee(IRC)

Country Finance Manager Vacancy-Job Ref:JKSS/1103/202014

Location: International

Reports to: Country Director

 

 

ABOUT US:

 

We are a leading nonprofit organization working in 18 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

 

We combine humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call our Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

 

 

Position Summary:

The Country Finance Manager for will be responsible for leading and implementing all duties related to financial management program, taking into account specific project needs, donor compliance, sound financial management practices, and the legal framework of the Government. The position reports directly to the Country Director with a technical reporting line to the Regional Finance Manager. The Finance Manager will coordinate closely in country with the heads of Departments including: Operations, HR and Programs.

 

 

 

 

 

 

 

 

Position Responsibilities and Duties:

 

 

 

Financial Reporting, Analysis and Follow-Up

 

Preparation of monthly/quarterly RFF requests for projects; Follow up to ensure cash is sent to the country office from Global Support Office (GSO) in accordance to the RFF is required. As Such:

The Finance Manager must monitor the amount of cash in country and alert Country Director, Regional Finance Manager and GSO in case of foreseen cash shortage that could negatively impact project implementation or country operations.

Financial review of all procurement documentation and payment requests to ensure compliance with policies and procedures and project budgets; this will include signing those procurement documentation within the threshold per the country-level Authorization Matrix

Review detailed BVAs released from GSO on a monthly basis to check for adjustments that may need to take place, and follow up accordingly with Country Director and Regional Finance Manager as necessary.

Manage the preparation of all donor reports and review them with the Country Director before submission to the Regional Finance Manager for approval.

 

 

Budgeting

 

Develop budget projection/spend-down plan to execute expenses within the budget spending for each project in coordination with the Regional Finance Manager, and shared with the Country Director on a monthly basis and/or more frequently as requested. Maintain field project pipelines, including tracking of accruals, commitments and update field expenditures on the monthly basis. This task will also include maintaining and updating regularly Country Operational Budget.

The Finance Manager will lead monthly Spend-Down Plan meetings with each Program Manager for each project, and share with the Country Director updated plan for entire portfolio on a monthly basis. This task will also include:

Assisting management team, including Country Director, Program Managers, Operations Manager and HR Manager in solution-oriented approaches towards meeting program and operational support needs while remaining within budget and donor compliance limitations.

Monitoring expenditures per project and follow up closely to ensure documenting and spending project as per budget.

Working with Program Team and other relevant staff to prepare modifications and realignments of project budgets when necessary.

Ensuring clear and well-planned allocations across and within projects.

Lead on budget development for new proposals and concept notes in coordination with the Country Director and relevant proposal development team (Program Manager, Grants Coordinator, Regional Program Development Manager, etc).

 

 

Financial documentation, Compliance and Audit

 

Ensure that financial transactions are regularly classified, recorded and summarized properly; Ensure accuracy and timeliness of the month-end accounting close process; Make sure that co-finance expense has been identified and booked in appropriate sub- classes in the net suite accounting system. Work out the remaining liability of projects of Co-financing which has not been recovered and proposed the recovery plan for all co-finance. projects; Ensure that all financial records and backup documentation have been archived to BOX on a monthly basis;

Develop and implement an internal system to check and reinforce accurate documentation within the department;

In conjunction with the Country Director and supported by the Regional Finance Manager, coordinate and oversee all internal and external audits including ensuring that all financial records and backup documentation are ready and available;

Ensure compliance with government requirements related to taxes and other financial matters, minimizing risk to Country Office for any penalties or non-compliance with the government;

Ensure compliance with Procurement, Field Accounting, Donor and Audit requirements and procedures;

Alert and advise Country Director on any new or foreseen challenges/issues related to finance and/or compliance, and engage in decision-making process to address challenges/issues; Act as a liaison with program staff to assist in the understanding and compliance of financial policies as applicable;

 

 

SOPs, Processes and Systems

 

Work closely with the Country Director and other Program staff to implement, improve and maintain financial management policies, systems, structures, and procedures.

Develop and update SOPs related to the internal Finance tasks for transparency and clarity; Implement and maintain systems to ensure that cash is controlled and accounted for in an accurate and timely manner in accordance with donor and audit requirements;

 

 

Employees’ Management

 

In coordination with HR, the Finance manager actively participate in identifying any vacancies and recruiting Finance staff

Manage the staff of the Finance Department, including but not limited to: employee relations, task delegation, capacity building, teamwork and collaboration, completion of performance evaluations in a timely manner; and leaves’ management. Issues faced in any of the above mentioned tasks should be reported to the HR Manager and all decisions taken should be in alignment with RI’s policies and procedures.

Proactively identify and act upon deficiencies and areas for improvement in the in-country Finance team, providing training and other capacity-building where necessary to ensure that finance staff capacity is continuously developing.

 

 

Strategic Management

 

Ensure effective resource management and maximize cost effectiveness and value for money throughout the program.

Participate/ spearhead in-country auditing of program processes that have financial elements to them; for example: payments to volunteers, etc.

Lead the annual financial operational planning process in close collaboration with the Country Director and supported by the Regional Finance Manager.

 

 

Miscellaneous

 

Participate and meaningfully contribute to regional and global finance meetings as requested (via skype and in-person).

Meaningfully participate in internal meetings with country team, including but not limited to, Interdepartmental and SMT Meetings.

 

 

 

 

QUALIFICATIONS & REQUIREMENTS:

 

 

 

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.

Minimum Education: Prefer a Bachelor Degree in Accounting.

Chartered Accountant or CPA equivalent preferred.

Must have at least five (5) years’ experience at a senior Finance level in NGO or non-profit organizations and familiarity with international donor agencies and Governments grants administration.

Familiarity with accounting software.

Strong leadership ability and interpersonal skills and the ability to train and motivate others is a must; as are outstanding written and verbal communication skills.

Ability to travel widely in the Middle East region and/or regionally

Strong verbal and written communication (*Must be fluent in English).

Proficient with computer applications to include but not limited to Microsoft Excel, Word, outlook, accounting software, etc.

Knowledge of purchase and use Bitcoin & other cryptocurrencies in financial transactions.

 

 

This document describes the general nature of the Contracting Services Contractor agrees to perform during the Term of this Agreement.  It is not a comprehensive list of services Contractor may be requested to perform for Relief International.

 

Values:

 

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities. We value:

 

Inclusiveness

Transparency and accountability

Agility and innovation

Collaboration

Sustainability

 

 

Remuneration
We offer a competitive remuneration based on skill and experience including;
Monthly Salary USD( $) 18,250pm- USD( $)18,970pm
Group Medical & Life Cover
Relocation Cost and Housing Covered by the Employer
Organizational Car and driver
Per diem & overnight allowance on mission not in duty stations

 

Applications not meeting minimum requirements will not be considered. Only shortlisted candidates will be contacted. The position is open until filled due to the urgency of the recruitment.

 

How to Apply

Interested parties should send in their applications and detailed CV to be addressed to HR Manager and sent by email to [email protected]

Applications not meeting minimum requirements will not be considered. Only shortlisted candidates will be contacted. The position is open until filled due to the urgency of the recruitment.

We are a humanitarian NGO, which supports vulnerable populations, affected by humanitarian crises worldwide. We provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each

 

To apply for this job email your details to jobs@irc.careers-department.org