Danish Refugee Council(DRC)
Shelter & Infrastructure Manager Vacancy-Job Ref:JKSS/1803/202067
DRC is operational in South Sudan since 2005, working with the overall aim of achieving durable solutions for displaced populations. The Danish Demining Group (DDG) started Humanitarian Mine Action in 2006.
Danish Refugee Council main program objectives (2018-2020) in South Sudan are:
To save lives and alleviate suffering among displaced people and their hosts
To reduce displacement related risks and support and facilitate solutions
To promote peaceful, inclusive and resilient societies and address root causes to displacement
DRC primarily operates across Upper Nile and Unity states, both of which are heavily affected by conflict and experience high numbers of internally displaced populations as well as refugees in need of humanitarian assistance. DRC has operational bases in Maban, Malakal, Kodok and Aburoc in Upper Nile and in Bentiu, Mayom, and Ajuong Thok in Unity state, supported by a country-office in Juba.
Overall purpose of the role: The Shelter & Infrastructure Manager will be responsible for implementing and evaluating the shelter and construction activities for DRC in Malakal-Upper Nile. This includes shelter activities in the two camps of Malakal-Upper Nile and the West Bank. The Shelter and Infrastructure Manager also acts as the State Focal Person for the Shelter/NFI Cluster in Malakal-Upper. S/he coordinates with the other DRC departments and partners and will be member of the Inter cluster Working Group
Responsible for planning, implementing, following-up and supervising DRC shelter and construction activities in J Malakal-Upper Nile.
Ensure that adequate staffing is in place for Shelter and Infrastructure the activities, including an appropriate gender balance within the staff group. Ensure all staff are trained on the skills and values required and contribute to local and national capacity building.
Monitor financial commitments and expenditures against the initial shelter budget and make appropriate measures if necessary, in coordination with the Area Manager.
Ensure that the organization’s financial, supply chain, security and human resources policies and procedures are fully adhered to and implemented.
Ensure that DRC’s Code of Conduct is respected and implemented by all stakeholders: national staff, incentive workers, casual labor, suppliers and other stakeholders.
Contribute to the strategic direction of the area and country operations through participation in strategy planning meetings and documents.
Maintain emergency preparedness and response capacity for DRC in area of operation in case of influx or other risks/hazards.
Administrative, Finance and Procurement Functions
Supervise shelter team and casuals, ensuring effective staff deployment, performance planning and appraisals for supervisees.
Disburse and track expenditure of the shelter budget component, flagging any over- or under-expenditures in a timely manner.
Prepare project procurement plans and reports and order materials in a timely manner.
Manage casual staff contracts and service contracts.
Update the organogram for the department with revised job descriptions according to roles and responsibilities of department staff
Make sure the project activities and procedures respect and comply with the internal policies & procedures, donor contractual agreements, grant documents and implementation plans.
Identify gaps in shelter and infrastructure provision to PoC and IDP and host community, proactively referring those gaps to relevant forums or advocating with government authorities or humanitarian partners for dditional support.
Develop and/or adapt a work plan for construction activities and ensure progress and quality in line with applicable international standards and agreements.
Construction activities will include, but not be limited to:
a) Large-scale construction of family shelters for IDPs (both emergency and semi-permanent shelters); b) Construction of communal infrastructure (including both traditional structures using local materials and semi-permanent, mud-brick buildings). c) Construction of buildings to support other projects, training centers, youth centers, etc.
Involve IDP, host community and their representatives (block leaders) in the different stages of construction activities, from planning to implementation and evaluation.
Provide technical support to IDPs who are able to construct own shelter, and organize work teams to construct shelter for vulnerable families.
Supervise contractors and suppliers, ensuring that deliverables are according to the quantity and quality agreed.
Ensure quality supervision of quality of work of any contractors hired for construction activities at all stages of the construction process.
Ensure that all documentation related to shelter activities for works are completed in a timely manner.
Adapt construction activities, as applicable, in close coordination with Camp Manager, protection Manager and Area Manager.
Identify gaps with a view to generating ideas for future projects with strong beneficiary impact, both in IDP and sites and in host communities.
Tags autocad camp coordination civil engineering data collection demining displacement durable solutions emergency preparedness human resources humanitarian assistance internally displaced procurement program implementation project management refugees supply chain west bank
Participate in the development of proposals and budgets in close cooperation with the Area Manager and Technical Coordinators.
Develop and implement a procurement plan for the 2020 project and the respective tools for its follow up.
Shelter/NFI Focal Person for Upper Nile
Participate in camp coordination meetings, ensuring that IDPs are regularly updated on construction progress and constraints.
Represent DRC shelter department with NGO partners and other humanitarians.
Ensure that all data collection and progress monitoring tools are updated and data is verified.
Report periodically on shelter activities to the Area Manager and participate in the donor reporting on monthly, interim and final reporting stages, as well as bi-weekly activity updates.
Monitor project progress using MEAL plan and tools and update the database regularly.
Take appropriate decisions based on a continuous monitoring of project indicators, with the participation of other relevant internal and external stakeholders.
Contribute to the internal and external accountability mechanisms by elaborating quality donor reports.
Contribute to continuous learning by organizing project reviews, and by consolidating success stories and lessons learnt from the field.
About you To be successful in this role we expect the following experience and technical competencies:
Minimum 3 years of professional work experience in managing shelter programs, including at least 4 years at the international level;
Degree in Civil Engineering, Construction or related field
Minimum 3 years of humanitarian work in challenging field locations;
Excellent project management skills include the design of project management tools;
Excellent analytical and communication skills;
Strong interpersonal skills and demonstrated ability to establish effective working relations with local staff and other stakeholders;
Proven ability to work and live in basic living conditions in field locations;
Ability to work under pressure, with minimal supervision, and in a culturally diverse team;
Experience with implementation of large-scale shelter programs in IDP camps or displacement situations is an asset;
Experience with preparing BoQs and technical design drawings for new construction.
Proficiency in the use of IT Office Tools and AutoCAD drawing software.
Experience overseeing implementation of construction projects by external contractors, including quality checking
Moreover, in this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Duration: 6 months renewable contract subject to Performance and Funding.
Contract: Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Global Expatriates available at www.drc.dk under Vacancies graded as Band M.F level
Start Date: 1st April 2020
Duty Station: Malakal – South Sudan
Reporting: This position reports to Area Manager
Direct Reports: Shelter Officers and Field Assistants and Outreach Workers
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html). All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.
Applications All applicants must send a cover letter (max 1 page) and an updated CV (max 3 pages) in English. The cover letter should outline your personal motivation for applying and your key qualifications for the position. Apply online on our page Current Vacancies at www.drc.ngo. Applications sent by email will not be considered.