Area Coordinator Vacancy-Job Ref:JKSS/1803/202069
About the role: This is a 12 month, replacement role with unaccompanied terms based in Northern Bahr el Ghazal-Nyamlell with frequent travel to field sites and Juba. This role is a Band 4 position, with salary from Â€40,003 – Â€44,449 per year.
You will report to the Programme Director and will line manage Food Security and Livelihood Program Coordinator, Health and Nutrition Coordinator, Monitoring and Evaluation Manager, Logistics Coordinator, Integrated Behavioral Change Coordinator, Gender and Protection Officer, HR Officer and Finance Officer.
The principal objective of the Area Coordinator position is to be responsible for the overall management and implementation of Concern’s programme in Northern el Bahr Ghazal (NBeG) and key activities include: coordination of the programme, including strategy development, budget and implementation oversight, liaison with government and other external stakeholders and to ensure the effective and efficient management of programme staff and programme logistics, in collaboration with the NBEG-based support team. The Area Coordinator is responsible for state-level representation and liaise with RRC Office, Ministry of Health, Ministry of Agriculture, County Commissioners’ Office and other line ministers as needed.
Some of your responsibilities will be to:
Programme Delivery, Implementation and Coordination
Ensure quality implementation of Concern’s integrated emergency response, recovery and development programmes including Health, Nutrition and Food Security and Livelihood programs along with any new thematic areas in NBEG, according to international standards, Concern policies and best practices.
Manage planning and implementation of all key activities at the area offices level ensuring alignment with Concern South Sudan Strategic Plan and Annual Plan and operations excellence priorities and standards.
Authorize expenses, monitor spending, and make budget adjustments in line with operational and programmatic needs and donor requirements.
Monitor day-to-day operations to ensure all operational services (HR, Finance, Supply Chain, Admin, ICT) are delivered with high quality in an efficient manner and adhere to policies.
Monitor programme expenditure and budgets, and work with programme managers and the Programme Director to ensure resources are optimally utilized and spending is in line with Concern financial procedures and donor requirements.
As Security Focal Point for NBeG, ensure implementation of the Concern Worldwide Security Management Plan and the Standard Operating Procedures and Contingency Plans, with close support from the Safety and Security Coordinator based in Juba.
Ensure that Security Protocols are adhered to by all staff.
Monitor and report on the security status in the programme area to the CD, Safety and Security Coordinator and PD.
Organise and chair weekly and ad-hoc security meetings at State level and share minutes with the Security Focal Group, CD, Safety and Security Coordinator and PD.
Proposal Development, Reporting and Donor Compliance
Support the timely internal monthly and donor reports as per the South Sudan funding tracker shared by the Programme Quality Unit.
Work with the PD and Programme Quality Unit to ensure the timely and high quality development of programme proposal and concept notes for donors and for other interested parties, including government departments.
Ensure meticulous records and ensure timely and accurate invoicing for all WFP grants
Ensure quality annual reports, including reporting on PEER and CHS.
Effectively manage talent and supervise teams, manage team dynamics and staff well-being, provide coaching, strategically tailor individual development plans, and complete performance management for direct repartees. Monitor and assess performance to ensure adequate capacity.
Contribute to the staffing plans and recruitment process of area office staff. Identify capacity strengthening needs for staff and coordinate with Program Directors and Systems Director to address capacity strengthening needs.
Lead, manage and motivate the team, ensuring that they have clear objectives, work-plans and receive meaningful and regular feedback on their performance.
Set performance objectives for staffs under your line management, and ensure that all staffs have performance review and development plan reviewed on regular bases, routinely monitor their performance and evaluate them at the end of the performance period.
Address and mitigate staff complains and conflicts in coordination with the HR Officer, Programme Director and under the guidance of the Systems Director.
Ensure that Concern’s policies – such as the Code of Conduct, Fraud and Whistle Blowing Policy as well as the minimum standards of humanitarian relief (ICRC Code of Conduct, Sphere, CHS) – are adhered to by all staff.
As the primary representative of Concern in NBeG, strengthen existing and develop new relationships with local partners, government and community organizations.
Represent Concern to donors, clusters and relevant coordination fora and meetings at state level, as well as at national level as required, and with government departments, donors, communities.
Develop and maintain effective working relationships with all stakeholders at state and county levels – including community leaders, government lines ministers, NGOs, UN agencies, community based organisations to enhance cooperation and coordination.
Ensure a strong and cordial relations is built with local authorities and technical ministries for all sectors of interventions in NBeG-Lol state.
Tags community organization community participation computer applications development plans extreme poverty finance officer food security government departments information management international relations logistics monitoring and evaluation monitoring and reporting participatory performance management procurement safety and security security management supply chain
Work in close collaboration with other members of the Concern team, sharing information and designing and implementing programme activities.
Report to the appropriate manager, all violations of the P4 or CoC and Safeguarding policy, this is a mandatory duty of all staff.
Other duties as agreed with the PD and the CD.
Some of your skills and experience will include: (For a complete list please download the Job Description)
Education & Qualifications Required
Master’s Degree in Development Studies, International Relations, or relevant field required.
At least three years’ experience of managing and coordinating field based operations preferably in food security, health and nutrition sectors in remote and fragile locations
Relevant experience in supervising, managing/coaching and training others
Experience working with projects funded by multiple donors, including USAID, Irish Aid, DFID, and UN agencies; local authorities, national and international NGOs/UN agencies
Knowledge of procurement and general office administrative/management issues
Proficient in MS Office package (Excel, Word, PowerPoint, Visio), Web Conferencing Applications, and information management systems.
Proven ability to take responsibility for security issues
Experience and ability to lead a multi-sectoral programme team of international and national staff working in a remote location
Familiarity and knowledge of finance, logistics, base management and administration
Experience of monitoring and reporting of budgets across a programme and ensuring effective and accountable use of funds
Experience in promoting community participation in programme design, implementation and evaluation
Experience of institutional strengthening of government and local NGOs
Experience of working in challenging, insecure areas and willingness to work and live in a remote environment
We would also like:
Cross cultural awareness and sensitivity.
Empathy with Concern’s goals and a commitment to capacity building, protection and participation.
Good communication and interpersonal skills
Ability in team building and working in a participatory/integrated manner.
A team leaders with significant experience in team building
Ability to work on own initiative and adaptable to changing needs and situations
Flexible, patient and adaptable to a changing environment.
Ability to work under pressure with numerous deadlines, etc.
Knowledge of computer applications i.e. Microsoft word, Excel, communications systems.
All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.
All candidates who are short-listed for a first round interview will be notified via email after the application deadline.
Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.
Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.